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Wedding Planner: Administration, Assistant Planning And Coor...

The Other Bridesmaid - Mungindi, QLD

Administration & Secretarial
Source: uWorkin


Part Time Assistant Role in Administration, Wedding Planning and Wedding Coordination

An exciting opportunity has opened up for an administration assistant within The Other Bridesmaid team. The role includes wedding planning, styling as well as coordination and delivery.

We are looking for an experienced, passionate and well-rounded team member to correspond with clients and suppliers as well as design briefs and contract vendors.

We are offering a casual part time position during the trial period with an opportunity to move into a permanent position at the end of a 3-month trial.

The Other Bridesmaid is a wedding and event planning service which means our team works weekends, holidays and evenings along with the weekday office hours required.

Working alongside the business director, you will be responsible for responding to client enquiries, managing client on boarding, assisting with social media as well as wedding and event planning and styling. This includes but is not limited to corresponding with various industry suppliers and venues, budget management, guest list management, design briefs and proposals and much more.

The ideal applicant will have, although not essential:

- A tertiary qualification in event management or wedding planning

- Hospitality experience with focus in organisation and coordination

- An understanding of time and project management

- Be competent on MAC computers and MS programs; word, excel, PowerPoint

- Event/Wedding planning, styling or coordination experience

With adequate training, you will be:

- Working alongside the business director responding to enquiries, following up clients and responding to emails daily

- Working closely with booked clients to plan, style and coordinate weddings and events

- Staying on top of all necessary administrative tasks

- Communicating with suppliers for client enquiries, contracting and planning

- Sitting in and holding client consultations during all stages of the booking

- Communicating with potential clients with extensive knowledge and understanding of the service The Other Bridesmaid provides as well as the beliefs we uphold

- Updating planning, administration and internal documents

- Updating the website and google business listing when required

- Assisting with the management of social media accounts, including but not limited to: content planners, responding to messages/comments, and tracking insights

- Management of staff rosters

- Managing the business calendar

- Maintaining organisation of client and business files

- Setting up, styling and coordinating wedding and events

We are looking for someone:

- With a passion for wedding and events, both in the planning stages and on the day

- With creative attributes, who can curate themes and blend colour palettes

- Who is punctual, dedicated and will be loyal to the company and development

- Who is wanting to grow in the industry and the business

- With strong time management, organisational and multi-tasking skills

- Who shows care and pays careful attention to detail

- Who is confident on email and able to construct well written and professional but friendly correspondence

- Who can work under pressure and unsupervised

- Who can problem solve calmly and reasonably

- Who believes in outstanding customer service and understands the value in building client relations at all points of contact

- Who can keep up with workload and demand whilst taking care with presentation

- Who is very well presented, warm and calm mannered

- Who can keep up with the fast pace and long hours on site

- Who understands how to lead and be apart of a team

- Who is a quick learner and great listener

- Who has a drivers licence and is local or willing to commute to the Gold Coast

- Who has a strong eagerness to learn and partake in the running of the business

- Who is hoping to stay in and grow within the company for the next few years

Job Notes:

- Flexible Hours

- Part-time: Stating with 15-20 hours per week

- Start Date: Feb/March 2021

- Hourly: $25.00 – $30.00

- Permitted to work with no restrictions


- Please include a cover letter along with your resume

- Please ensure your references are contactable

Only shortlist candidates will be contacted within a week to begin the interview process.

Part-time hours: 15 per week

Job Types: Part-time, Casual

Salary: $25.00 – $30.00 per hour


  • Travel reimbursement


  • Flexible hours
  • Weekend


  • industry : 1 year (Preferred)


  • Diploma (Preferred)

Work Remotely:

  • Yes

COVID-19 Precaution(s):

  • Social distancing guidelines in place
  • Virtual meetings