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6 Month Contract - Projects Infrastructure & Construction - Legal Secretary - Sydney

MinterEllison - Sydney, NSW

Source: uWorkin


6 Month Contract in Projects, Infrastructure and Construction Team in Sydney Office

MinterEllison is renowned as one of Asia Pacific's leading legal practices. What sets us apart is we are driven by a strong sense of purpose: we endeavour to build authentic and enduring relationships with our clients, our people and our communities. Through our leading-edge innovation and our collaborative legal and consulting specialists, MinterEllison is redefining the boundaries of what it means to be a law firm.

MinterEllison was placed in the top 25 best workplaces in Australia and in LinkedIn’s 25 Top Companies in Australia for 2019—the highest ranking of any law firm.

Our culture

Executive Assistants and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients' success, and our firm's reputation in the marketplace.

Our Projects, Infrastructure and Construction (PIC) Team

The Sydney PIC Team is a part of the firm's national Infrastructure, Construction and Property line of business, consisting of both front end and back end lawyers. Our clients include UGL, Challenger, Sinosteel, Brookfield, Lendlease, Dexus and AMP.

The PIC team has 9 partners, approximately 30+ legal staff and 5 Executives Assistants who work together on servicing a number of long-standing clients.

Your role

A fantastic opportunity now exists for a Fixed Term Contract for an experienced Intermediate Executive Assistant with a desire to provide a high level of administrative support to join our busy and successful team. In this position you will work closely with and provide a full range of support to approximately 6 fee earners. We are looking for a flexible team player, who can work autonomously but also enjoys contributing to the team as a whole.

As a key addition to this team, your responsibilities will include:

  • Drafting correspondence, document preparation (including the use of precedents), presentations and amendments as required

  • Due diligence and document registration and compliance

  • Liaising with clients as directed by fee earners

  • Coordinate meetings and making necessary travel arrangements

  • High level diary management of multiple lawyers involving discretion in determining and prioritising commitments

  • Answering calls and monitoring emails

  • High volume file management including opening and closing files, electronic filing and scanning

  • Assisting in maintaining client databases

  • Conducting billing, including end of month billing and reporting with specific client requirements

  • Reconciliation of corporate AMEX expenses

  • General administrative tasks such as filing, photocopying, searches, formatting etc

  • Ad hoc duties as required

What you need

To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm and the ability to follow through. Ideally, you will also have legal experience, working in a fast paced and ever changing environment.

In addition to this, you will possess the following attributes:

  • Self-motivated and an ability to work autonomously with minimal direction

  • Flexibility and the ability to work under pressure and manage conflicting priorities

  • Exceptional organisational skills and ability to multi-task, prioritise and delegate

  • A high level of accuracy and attention to detail

  • A strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts

  • Advanced Microsoft application knowledge

  • A solid understanding of billing and financial systems and other software applications (Elite desirable)

  • A proactive approach and demonstrated initiative

  • Resilience and a commitment to excellence that matches our own

  • Pride in your work

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it. You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work and your colleagues. We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint; along with our document management system (FileSite) and extensive training in our financial package (Elite) and other soft skill courses around communication and time management.

Who We Are

Diversity is one of the five elements that underpin our firm's purpose and informs the way we work internally and with our clients. An inclusive workplace environment is critical to leveraging the impact this diversity brings to all that we do each day. MinterEllison has been recognised as a WGEA Employer of Choice for Gender Equality in Australia for the past 11 years and has been recognised as both a Gold (2019) and Silver (2018 and 2020) Employer in the Australian Workplace Equality Index (AWEI).

We believe that agile workplaces can be instrumental in delivering increased levels of productivity. At MinterEllison we support our people to maintain a healthy balance between the demands of work, life and family. We have a wide range of social, financial and health benefits to support your wellbeing including free gym membership.

How To Apply

We prefer to deal with you directly. Please submit your CV for consideration by clicking on the 'Apply' button below. If you would like further information, please contact Annette Wilson (02 9921 4511) for a highly confidential discussion.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.